Privacy Policy
1. Introduction
Welcome to the Akhanda Tamil Ulagam 5th Conference (“Conference”, “we”, “our”, or “us”).
We are committed to protecting the privacy and personal information of all participants, speakers, sponsors, volunteers, and visitors who engage with our conference, website, registration forms, and related services.
By using our website or registering for the conference, you agree to the practices described in this Privacy Policy.
2. Information We Collect
We may collect the following information:
Personal Information
- Full name
- Email address
- Phone/WhatsApp number
- Country and city of residence
- Organization/company/institution details
- Profession/designation
- Social media profile links (optional)
- Passport/ID details if required for international coordination
Registration Information
- Ticket or participation category
- Session preferences
- Accommodation or travel preferences (if applicable)
- Dietary requirements
- Volunteer or speaker application details
Technical Information
- IP address
- Browser/device information
- Website usage analytics
- Cookies and session data
3. How We Use Your Information
We use the collected information to:
- Process conference registrations
- Verify participant details
- Communicate conference updates
- Send schedules, invitations, and announcements
- Coordinate speakers, volunteers, and delegates
- Improve conference planning and website experience
- Ensure security and prevent misuse
- Conduct post-event feedback and engagement
4. Communications
By registering, you consent to receive:
- Email notifications
- SMS/WhatsApp updates
- Event reminders
- Important conference announcements
You may opt out of promotional communications at any time.
5. Sharing of Information
We do not sell personal information.
We may share limited information with:
- Event organizing teams
- Technical service providers
- Venue or hospitality partners
- Government or legal authorities where required by law
All third parties are expected to maintain confidentiality and data protection standards.
6. Media Consent
The conference may photograph, record, or livestream sessions and attendees.
By attending the conference, you grant permission for:
- Photography
- Video recording
- Livestreaming
- Use of event media for promotional, educational, archival, and social media purposes
Participants who do not wish to appear in media coverage should notify the organizers in advance.
7. International Participation
As this is a global conference, participant data may be processed or accessed across different countries for coordination purposes.
We aim to take reasonable measures to ensure appropriate data protection standards.
8. Data Security
We implement reasonable administrative and technical safeguards to protect participant information against:
- Unauthorized access
- Misuse
- Loss
- Disclosure
However, no internet-based system can guarantee complete security.
9. Data Retention
We retain participant information only for:
- Event administration
- Historical records
- Future conference communication
- Legal and accounting requirements
Users may request deletion of their information subject to applicable legal obligations.
10. Cookies
Our website may use cookies and analytics tools to:
- Improve user experience
- Analyze traffic
- Maintain login sessions
- Understand visitor engagement
Users may disable cookies through browser settings.
11. Third-Party Services
Our website may contain links or integrations with third-party platforms including:
- Social media platforms
- Video streaming services
- Email marketing tools
We are not responsible for the privacy practices of third-party services.
12. Children’s Privacy
The conference platform is not intended for children under 13 years of age without parental consent.
13. Changes to This Policy
We may update this Privacy Policy periodically. Updated versions will be posted on the official conference website.
14. Contact Us
For privacy-related questions or requests, contact:
Conference Organizing Committee
Email: info@akhandatamilulagam.org
Website: https://akhandatamilulagam.org
